Reproducing Handouts/Exams for Classroom Use

• Short, basic handouts/exams (1-3 pages) may be xeroxed; longer handouts/exam (4 or more pages) must be sent to Kwik-copy or else dittoed.
• Use of Kwik-copy whenever possible is favored over Xeroxing for two reasons: (a) cost; and (b) there is a little more flex under that item in the budget than under Xeroxing which is under severe pressure in our case.
• As a general guideline, no more than two handouts should be xeroxed for each class session. When more handouts are needed, we ask that you use either kwik copy or dittoing.
• All course work should be placed on the black copy tray located in the work-study's desk. It is important that we minimize interruptions in the pool staff office.
• No xeroxing or other reproductions of articles or chapters is allowable for class use. Please make alternative arrangements for assigning such readings to your students, and follow closely all regulations related to copyrighted material.
• The turnaround times listed below provide for a number of options. If you are unable to meet the deadlines, please make alternative arrangements. Please do not ask the staff for exceptions. All discussions of specific problems should be directed to the Administrative Assistant or the Director.

It takes 48 hours for Kwik-Copy from the pickup times (2:00- 3:00 p.m. daily).
 

Whenever possible, provide a 24-hour turnaround time for xeroxing.
When this is not possible, then the following lead-time must be provided:

General Procedures

In order to avoid conflict of dates/times, please reserve the conference room in advance. Send your request via email/telephone X4426 to Benito Loera, Bloera@utsa.edu
 

All request related to UPS, Federal Express, Airborne Express, or US Postal Service must be pre-approved by the director and or administrative assistant II prior to submitting to staff personnel for processing
 

Request for Travel Authorization (RTA's) MUST have all necessary approvals prior to the actual occurrence of the trip. A two-week notice is requested in order to ensure all the required signatures are obtained. Foreign travel (with the exception of Mexico and Canada) requires governor's approval and therefore needs to be submitted 45 business days in advance. Instructions regarding the process for Governor's approval, forms needed and other pertinent information can be obtained through the Traveler's Aid Website: www.utsa.edu/payroll/travel.htm

• Request for Travel Authorization
• Travel Vouchers (form)
• Personal Mileage Form
• Governor's Approval Form

The Texas Comptroller's office has approved new rates for meals, lodging and mileage reimbursements. For travel within Texas, the meal allowance is now $30 per day, the lodging allowance is now $80 per day and the mileage rate is now 34.5 cents per mile. These new rates are effective for travel on or after Sept. 1, 2001. The new rates are included in the Traveler's Aid Web site listed above. For more information, contact Donna Graves, UTSA travel coordinator, at 458-4833.
 

If you are interested in having your payroll processed over a 12 month period instead of 9 months, you need to go to the Payroll Office and set this up with that office.
Purchases

All purchase request using division funds MUST be pre-approved by Dr. Milk before submitting to staff personnel.